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One Value - Document Type
This is a method where the user selects a type of file from a drop down list and has a file with the name in the list created. If the file already exists it can be replaced, have the new pages appended to the beginning of the file or the end of the file in addition to having it date stamped. This is useful for filing simple documents that come in on a routine basis where they need to be tracked by date. An easy example to relate to is personal bills, the list would contain the types of bills and when one comes in it would be added and time stamped. At the end of the year all the files would be retrieved and the net result would be a book marked PDF with types of bills and their dates.
Setup:
1 - Enter a name for this Job, this name will appear in a drop down list
2 - Select an Indexing Method, which in this case is "One Value - Document Type"
3 - Enter a list of document types
4 - Place a check mark in this box if the user is allowed to add document types when the program is run
5 - Enter a storage folder for the documents
6 - Enter an option for what to do when a file exists the options being replace, Append New Last and Append New First
7 - Select a Scanner Profile which forces the same scanner settings to be used each time.
Output Results:
When the program is run the files will be saved in the folder specified and the file names will be created from the drop down list.
When the file is retrieved it will be book marked by date. The dates are the date the document was created or appended.
When multiple files are retrieved the will be arranged by document type and date.