Automatically deliver Facsimiles to eMail, Printers,
and File Folders as a PDF or Tiff Image by their OCR Text Content
OCR Router is a program that uses Optical Character Recognition on
facsimiles and uses the text if finds to distribute
the fax. OCR Router will route the fax to a printer, file folder
or an eMail address or any combination of them based on a set of rules.
The program starts by saving all incoming faxes in an archive folder as
either a tiff image or a PDF. Once saved the file is OCR'd using
Microsoft Office Document Imaging (MODI). This process will captures the
typed text (not handwritten).
Once the text is acquired it is read and matched to a set of rules. The rules allow the
facsimile to be saved in a particular file folder, sent to a specific
printer, or emailed as an attachment or a link.
The user can use as many
rules as necessary to properly distribute the facsimile. For instance
the facsimile could be printed on two printers, sent to three email
addresses and placed in a specific folder.
This makes it ideal for when facsimiles need to be distributed among
many people. For instance in a law firm it could be placed in a file
folder for a particular case, each legal assistant could receive a link
to it and at the same time it could be printed on the lead attorney’s
Everything that OCR Router does is based on rules that are entered into the setup
menu in the following manner.
Example of Rules:
Please note that all Rules are Case Sensitive and that as many as necessary can
Text to search for~What to do with the file~Output
The text to search - for can be any word, phrase or combination of words and
phrases separated by an "&", therefore "Keith&Sales Manager" would look for the
word "Keith" and the phrase "Sales Manager" and if either were found the rule
would be applied. As many words and phrases are need can be entered.
What to do with the file - the file can be saved to a folder, sent to a printer
or emailed. Just enter
the folder location, the email address or the word Printer if it is to be
Output - The output can be a PDF, Tiff, Link to the file or the Name of the
Printer. If using a link the
link will go to the archive folder file, even if there is a rule that has the
file go into a specific folder.
Example 1: Current Solutionsfirstname.lastname@example.org~PDF
If "Current Solutions" was in the document it would email the file to email@example.com
as a PDF
Example 2: Current Solutionsfirstname.lastname@example.org~Link
If "Current Solutions" was in the document it would email a link to facsimile to
Example 3: 8139963222~C:\Sales Orders~Tiff
If 8139963222 was in the document it would be moved to the folder c:\Sales
Orders and saved as a Tiff image
Example 4: Current Solutions~Printer~OKI C7200(PCL)
If "Current Solutions" was in the Fax Header it would be printed on the OKI
If the lines in Example 1 and Example 3 were both used the file would be emailed
to email@example.com and the file would also be printed.
If no matching rule is found the facsimile can be printed, emailed as a PDF
or Tiff to a default user for manual distribution, or saved in a particular file
folder for further processing.
OCR Router contains no facsimile receiving or sending software. It requires
the facsimiles to be delivered into a file folder for processing by the users
current software. The manual describes step by step how to set it up with
Microsoft Fax a component of XP Professional. If assistance is needed with setup
contact eDocfile at 813-298-2474 or email us.
Microsoft Document Imaging (a component of the Office Suite)
A method of receiving facsimiles