Instead of using a conventional printer, the user prints the statement or report with a program that creates a text searchable PDF. This can be done with the standard version of Acrobat or a freeware program such as PDF Creator. Once created, PDF Distributor will split the file into separate documents based upon a unique word that appears on the first page of each document, such as "Statement" or "Page 1".

Once the file has been split the program will read a specific area of the document that relates to where it is to be delivered, such as a person's name or department. After the program has this value it will be used to lookup a corresponding email address in Excel or a csv file. When there is a match the file will be delivered via email. If there is no match it will be placed in a file folder for errors and details will be written to a log file.